Your whole fleet,
at a glance.
See what's free, rented or due back today, and close every rental without paper. Bookings, contracts, cash and invoicing in one dashboard installed on your domain.
Install on your domain and cancel anytime.
Choose your payment service.
A day at the counter, from click to return.
From the online request to the car coming back: every step of the rental happens in one dashboard.
An online booking comes in
It comes through your site with price, extras and deposit already worked out, and lands on the car's calendar with no overlaps.
- Seasonal prices and rate options
- Extras and insurance added automatically
- Blocks and buffers between rentals
New bookingOnlinePCC-03-DDVW GolfPick-up
Mon 13, 09:00
Return
Thu 16, 09:00
3 days × €64.90€194.70Premium insurance+€60.00Child seat+€15.00Total269.70 €StatusPendingConfirmedThe car gets ready
The vehicle record holds photos, documents, maintenance and costs. You always know which car is free and which one pays.
- Photos, documents and vehicle status
- Maintenance, fuel and costs
- Profitability per vehicle
PAA-01-BBRenault ClioPreparingReady- Interior and exterior cleaning
- Full tank
- Tyres and lights checked
- Papers in the glovebox
Next rental: today at 10:30
The contract writes itself
A Portuguese and English contract filled in from the booking and the customer, ready to print or email.
- Editable template with your terms
- Filled in from the booking
- Sent to the customer by email
PT / ENRental agreement
CT-2026-63034
- Customer
- Bruno Marques
- Car
- VW Golf, CC‑03‑DD
- Pick-up
- Faro Airport
- Return
- Thu 16, 09:00
PDFEmailed to the customerThe customer signs on the tablet
They sign at the counter or remotely through a secure link. The contract is closed on the spot, paperless.
- Sign on the tablet or by link
- GDPR consent and terms
- Contract closed and archived
Customer signatureCT-2026-63034Bruno MarquesContract signedYou plan the rest of the week
The availability map shows every car and booking on one timeline, by location.
- The whole fleet, day by day
- Bookings, blocks and maintenance at a glance
- Block dates and avoid overbooking
Availability mapThis weekMTWTFSSPCC-03-DDPJJ-10-KKPDD-04-EEPFF-06-GGBlockedNo overlapsThe car comes back
Log mileage, fuel, checklist and damage with photos and a diagram, charge extras to the deposit and close the rental.
- Checklist, mileage and fuel
- Damage diagram with photos
- Extras charged to the deposit
Return sheetPAA-01-BBMileage61,482Fuel7/81 damage logged, with photoDeposit heldDeposit returned
Everything to run your fleet
The essentials to book, invoice and manage — without getting lost in the chaos.
Sent to your invoicing software via API
- Online bookings
- A booking engine on your own site, with seasonal prices, rate options, extras and discount coupons calculated automatically.
- Availability map
- Your whole fleet on one timeline: bookings, blocks and maintenance at a glance, with date blocking to avoid overbooking.
- Channels & platforms
- Log bookings from Booking.com and other platforms with commission and net value; platform payouts go straight into your cash register.
- iCal sync
- Export each vehicle's calendar and import the platforms' calendars: dates booked elsewhere are blocked automatically.
- Bilingual contracts
- PT/EN contract generated from the booking, with an editable template and ready-made legal clauses; yearly archive with backup.
- Sign on tablet or remotely
- Customers sign on the tablet at the counter, or through a secure link sent by email. Paperless.
- Check-in & returns
- Return sheet on the tablet: mileage, fuel, checklist, photos and damage marked on the vehicle diagram.
- Fleet & maintenance
- A record for every vehicle with categories, documents, maintenance, fuel, damage and live status.
- Insurance & deposits
- Insurance packs with configurable coverage; the deposit adjusts automatically to the chosen pack.
- Customers & companies
- Records for individual and business customers, with rental history and a customer account on your site.
- Multiple locations
- Organise locations into stations and regions, with a built-in map, for fleets across cities and airports.
- Cash & treasury
- Daily cash register with movements, deposits, cash closing, accounting and results per vehicle.
- Online payments
- Accept card (Stripe and myPOS), MB WAY and Multibanco (EuPago), with automatic payment confirmation.
- Invoicing via API
- Connect your invoicing software via API and invoices are issued automatically from each booking. TOConline integration ready to use.
- Bilingual site & SEO
- SEO-optimised PT/EN site with a customisable design, slider, partners and WhatsApp button.
- Reviews
- Import Google reviews, collect moderated testimonials and ask customers for a review at the end of the rental.
- Reports & stats
- Dashboard with KPIs, financial summary, operational stats and profitability per vehicle, with CSV/PDF export.
- Users & audit log
- Accounts for each staff member with access roles, plus an audit log of everything done in the dashboard.
Loved by the teams that use it
Rent-a-cars that modernized their operation with CARSGEST.
We went from Excel sheets to a single dashboard. I save hours every week.
Simple, transparent pricing
Pick the right pack for your fleet size. Change or cancel anytime.
Starter
To start digitizing your rent-a-car.
- Até 20 viaturas
- Reservas online
- Contratos e assinaturas
- 1 utilizador
- Suporte por email
- Website + Alojamento Cpanel
Pro
Mais popularThe favorite for growing fleets.
- Até 50 viaturas
- Tudo do Starter
- Multi-localização / estações
- Caixa e faturação
- Gateways de pagamento
- 3 utilizadores
- Suporte prioritário
- Website + Alojamento Cpanel
Enterprise
For multi-location operations.
- Viaturas Ilimitadas
- Tudo do Pro
- Multi-localização / estações
- Utilizadores ilimitados
- Gestor de conta dedicado
- Website + Alojamento Cpanel
- Suporte 24/7
Prices exclude VAT
One licence, on your domain
Once the payment is confirmed, your key is activated and CarsGest validates it on your domain, within your plan’s car limit.
- Key
- CG-KKUG-7Q2M-9XPA
- Domain
- a-tua-rentacar.pt
- Cars
- 11 of 50
Frequently asked questions
Everything you need to know before getting started.
Everything to run your rent-a-car: fleet and maintenance, bookings and availability, contracts with e-signature, check-in and return sheet, cash and deposits, invoicing, payment gateways, reviews and a bilingual public website to take bookings.
Yes. The software runs on your own domain and server (self-hosted) and the license binds to that domain — your data stays yours.
Yes. Customers search by dates and location, pick the vehicle, extras and insurance, pay (online or on pickup) and get an email confirmation — with the contract generated automatically.
Availability counts the vehicles that are actually free (with an atomic check at booking time) and honors a configurable cleaning/turnaround buffer between rentals of the same car.
Yes. Contracts from an editable template, signed on screen (customer and staff), with your legal details (VAT number, IMT licence) and a tamper-proof seal at signing time.
Yes — built for tablet: mileage, fuel level, checklist, photos, damage marking on the car diagram and signatures from customer and staff.
Yes. Daily cash with open/close (counted vs expected), categorized movements, deposit handling (held/returned) and reports — booking payments post to the cash automatically.
Yes. Per-vehicle ROI with cash, financing or leasing acquisition, costs (insurance, road tax, tolls…), payoff progress and revenue/profit charts.
MB WAY and Multibanco online (via EuPago), card (myPOS) and pay-on-pickup — all configurable in the panel.
Yes. It connects to your invoicing software via API and issues one invoice per booking, automatically. The TOConline integration is ready to use.
Yes. Each customer has an area with their bookings, payments, favorites and profile, and can upload their ID and driving licence (front and back).
Yes. You manage multiple locations (with opening hours and airport flag), grouped into stations/regions, and allow pickup and drop-off at different places.
Yes. It imports Google reviews, collects on-site testimonials (moderated) and shows a real overall rating combining both.
Yes. Seasonal and per-category rates, insurance packs with coverage and deposit, extras (GPS, child seat, extra driver…) and discount coupons with limits and expiry.
Yes, in Portuguese and English. You manage content, SEO and design (colors, logo, hero, slides, footer) in the panel, with no code.
Yes. Role-based access, optional two-factor authentication, an audit log, HTTPS, and sensitive data (gateways, invoicing) stored encrypted.
We generate a key bound to your domain; the system validates the subscription periodically and warns before it expires, with tolerance if you briefly go offline.
Yes. You can see a CARSGEST demo on our site, plus email and ticket support in the portal — prioritized on higher plans.
Ready to modernize your rent-a-car?
Install in a minute, activate your license and start managing today.
- Install on your domain
- Activate the licence
- Set up fleet and prices
- Take the first booking